3 Planning the Site Visit

Review Team Visit 

The AVC of the respective program is responsible for arranging the team's schedule with the review team chair in advance so the reviewers can make travel arrangements compatible with the itinerary. The AVC also coordinates the schedule with the Unit/Program Staff to prepare the team's transportation needs. 

Standard Schedule Outline 

Day #1: Arrival

  • Arrive in Duluth mid-day
  • Welcome dinner; host depends upon program being reviewed  
  • Review team meets as time permits

Day #2: Site Visit

  • Meeting with Dean
  • Meetings, individually or in groups, with the AVC of the program, Unit/Program Director, faculty, students (undergraduate, graduate), and staff
  • Meetings with appropriate individuals in related programs
  • Tour(s) of department and related facilities
  • Dinner on Day #2 and the evening are set aside for the team to work on the evaluation report and to prepare for the exit meeting(s) on Day #3

Day #3: Departure

  • Meeting(s) and/or tour(s) on campus identified by the review team at the end of Day #2 
  • Exit meeting for external reviewers to present oral summary of findings to EVCAA, AVCs, and Unit/Program Director
  • Depart Duluth early afternoon or evening